EOI - Executive Assistant / Admin Support
Allygroup is seeking Expressions of Interest (EOIs) from experienced Executive Assistant / Admin Support, particularly those who hold a security clearance, to support legal work across a range of Commonwealth departments and government agencies.
We are building a talent pool of high‑calibre individuals to contribute to a variety of government administrative functions and provide comprehensive administrative and executive support to senior leaders. If you thrive in a fast-paced environment, have exceptional attention to detail, and can effectively manage competing priorities while maintaining professionalism and confidentiality, we would be interested in hearing from you.
Available opportunities
We welcome EOIs from candidates interested in:
Short‑term and long‑term secondments across government agencies
Different engagement types from secondment to S26 transfer
Hybrid, remote, or on‑site arrangements, depending on agency requirements
Roles requiring a current Australian Government security clearance (Baseline and above)
What we’re looking for
We are seeking an Executive Assistant / Admin Support with experience in one or more of the following areas:
Manage and coordinate executive calendars, including scheduling appointments, meetings, and events
Organise meeting logistics, including booking rooms, preparing agendas, and coordinating participants
Prepare, manage, and distribute correspondence, reports, briefing materials, and other documentation
Monitor and manage shared inboxes, distribution lists, and communication channels
Track and follow up on requests, action items, submissions, and key deliverables to ensure deadlines are met
Maintain accurate records and document management systems
Support the preparation of presentations, reports, and executive papers
Liaise with internal and external stakeholders, building effective working relationships
Work closely with senior leadership and administrative colleagues to ensure the smooth operation of the executive office
Provide general administrative support and assist with special projects as required
About you
Our ideal candidate will have:
Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative support role
Outstanding organisational and time-management skills
Strong written and verbal communication skills
High attention to detail and the ability to maintain confidentiality
Experience managing complex calendars and coordinating meetings
Proficiency in Microsoft Office applications and electronic document management systems
Strong problem-solving skills and the ability to work independently
A collaborative approach and the ability to build positive relationships with stakeholders at all levels
What you need to do now
To apply, click the ‘Apply Now’ button below or send a current resume and cover letter to our team at recruitment@allygroup.com.au expressing your interest in this opportunity. For a confidential talk in relation to this position, please call us on 02 5104 3170. You may also contact our office via phone or email to arrange a Video Relay call or other call services through The National Relay Service. Plain, large font copies of this ad (and related position description/s) may also be requested by emailing recruitment@allygroup.com.au.