Allygroup is seeking a highly capable Executive Assistant to support the General Counsel of a key federal government agency. This opportunity is a full-time secondment position to start as soon as possible.
Our ideal candidate would be someone who can hit the ground running and operate effectively from day one. The role requires flexibility and adaptability, as the workload is varied and may involve providing ad-hoc support to other senior executives.
This is a dynamic and fast-paced position that offers the opportunity to contribute to a high-performing, collaborative team while engaging in a diverse range of responsibilities. Success in the role will require the ability to exercise discretion and sound judgment with tact, particularly when managing sensitive or confidential matters.
Candidates must be Australian citizens, Canberra-based, and have a minimum of a Baseline security clearance to be considered.
Duties may include, but are not limited to:
Managing the executive's schedules, including telephone calls, electronic diary appointments, meeting coordination, and preparation of relevant documentation
Coordinating all incoming and outgoing correspondence and managing the executive’s email inbox, including follow-up and monitoring
Providing administrative support to the executive and branch, including meeting room management, stationery, and office equipment
Actively managing relationships with internal and external stakeholders to support effective communication and collaboration
Filing and maintaining records in accordance with approved records management processes and security protocols
Conducting straightforward research and providing assistance with project coordination
Coordinating programs, executive meetings, and other branch activities
Providing secretariat support for meetings, including agenda preparation, minute-taking, and action tracking
Candidates must be able to demonstrate:
Strong attention to detail and a commitment to accuracy
Ability to manage competing priorities in a structured and efficient manner
Excellent written and verbal communication skills
High-level proficiency in IT systems, including Microsoft Office
Outstanding organisational and time management skills
Initiative in identifying and improving administrative processes
Ability to follow established procedures and respond to directions
Effective stakeholder engagement and interpersonal skills
What you need to do now
To apply, click the ‘Apply for this job’ button above or send a current resume and cover letter to our team at recruitment@allygroup.com.au expressing your interest in this opportunity. For a confidential talk in relation to this position, please call us on 02 5104 3170. You may also contact our office via phone or email to arrange a Video Relay call or other call services through the National Relay Service. Plain, large font copies of this ad (and relating position description/s) may also be requested by emailing recruitment@allygroup.com.au.