Allygroup is seeking highly motivated and experienced Program Support Officers, at the APS5 level, to join a high-profile federal government agency for an initial 12-month engagement (with the possibility of extension).
This role offers a unique opportunity to support impactful national initiatives and deliver high-quality project management that contributes to Australia’s national security interests and values.
The role is available through a labour hire arrangement. Candidates must be located in Canberra and hold an NV1 security clearance or above.
Working from home and flexible working arrangements available on a case-by-case basis.
Duties and Responsibilities:
Providing project management and secretariat support to projects across the division for a range of committee, board and tender meetings.
Scheduling meetings
Drafting correspondence for review
Collating packs for committee/board meetings from a variety of sources, including summarising content for executive review (e.g. drafting dashboards)
Taking clear and concise minutes of committee/board and tender meetings, considering the broader strategic environment
Organising and maintaining paper and electronic files
Tracking the status of project documentation and proactively communicating when required content is overdue or a project is at risk (e.g. a project has not submitted a status report by a defined due date, a project is now reporting red, etc)
Providing information to stakeholders and, where relevant, referring queries to the correct committee stakeholders
Accessing and modifying Word, Excel, PowerPoint, and PDF files stored on SharePoint
Working both autonomously and collaboratively as part of a high performing team, establishing and maintaining effective partnerships with key internal and external stakeholders
Desirable Skills
Ability to critically assess documentation (e.g. confirm a project’s reporting status against the agreed criteria) and proactively assess the appropriate next steps in consultation with leadership
Demonstrated experience tailoring messages to a variety of audiences
Experience updating and implementing frameworks, policies, guidelines, and procurement documentation that deliver business outcomes for the organisation
Ability to prioritise work based on urgency and importance while maintaining flexibility to respond to ad hoc taskings
Experience with TRIM record management system
What’s in it for you:
Impactful Work: Contribute to maintaining the highest standards of integrity.
Supportive Environment: Work within a collaborative and supportive team.
High Salary: Attractive remuneration package.
What you need to do now
To apply, click the ‘Apply Now’ button below or send a current resume and cover letter to our team at recruitment@allygroup.com.au expressing your interest in this opportunity. For a confidential talk in relation to this position, please call us on 02 5104 3170. You may also contact our office via phone or email to arrange a Video Relay call or other call services through The National Relay Service. Plain, large font copies of this ad (and relating position description/s) may also be requested by emailing recruitment@allygroup.com.au.