About the role
Allygroup is searching for an outstanding executive assistant to join a legal division within a high-profile government agency for an initial 3-month secondment arrangement with the possibility for further extensions.
You will work to the highest standards in government and learn from the best as you work closely with some of the government’s finest senior executives and in-house legal teams. This is a secondment opportunity with an immediate commencement (subject to onboarding process and requirements).
Candidates must be Canberra-based and available on a full-time basis.
Duties include:
managing the General Counsel’s work schedule and all aspects associated with it, including telephone calls, electronic diary appointments and organisation of meetings and relevant papers
coordinating all correspondence in and out of the General Counsel’s office and e-mail inbox, including follow-up and monitoring
coordinating Senate Estimates and Ministerial briefs, and other reports and briefs
providing administrative support to the Branch, including management and maintenance of meetings rooms, stationery and office equipment
actively managing and promoting relationships with internal and external stakeholders
filing records in accordance with approved records management processes and security requirements, including management and maintenance of document recording systems
performing straight forward research and provide project management assistance
coordinating programs, executive meetings and other activates for the Branch
providing secretariat support to meetings
Candidates must be able to demonstrate:
good attention to detail
the ability to manage competing priorities
strong written and oral communication skills
excellent keyboard and computer skills with note taking abilities
excellent organisation skills
use initiative to improve administrative processes
ability to follow direction and procedures
good stakeholder management skills
This role is typically fast paced with rigid timelines and work may be required outside normal work hours to meet peak work demands. Discretion, tact and diplomacy are required in dealing with sensitive and/or confidential matters.
What you need to do now
To apply, click the ‘Apply for this job’ button above or send a current resume and cover letter to our team at recruitment@allygroup.com.au expressing your interest in this opportunity. For a confidential talk in relation to this position, please call us on 02 5104 3170. You may also contact our office via phone or email to arrange a Video Relay call or other call services through The National Relay Service. Plain, large font copies of this ad (and relating position description/s) may also be requested by emailing recruitment@allygroup.com.au.
About Allygroup
Allygroup is a law firm which specialises in legal management consultancy, legal project management and legal recruitment.
Allygroup is an equal-opportunity employer. We encourage applicants from diverse backgrounds and endeavour to put forward the best candidates regardless of their gender, disability, neurodivergence, or cultural or religious identity.
If you identify as a person with a disability or neurodivergence, as Aboriginal and Torres Strait Islander, LGBTQIA+, or from a culturally or linguistically diverse background and would like to disclose this information, we encourage you to do so in your application or included cover letter.