Allygroup is searching for a highly capable and professional Executive Assistant to join a fast‑paced federal government agency. This opportunity is a labour-hire position for an initial 12-month contract.
This role is suited to an individual who is highly organised, personable, flexible and agile, and who thrives in a fast‑paced, high‑volume environment. You will bring a strong customer‑centric approach and be comfortable engaging with a broad range of internal and external stakeholders. The successful candidate will demonstrate sound judgement, discretion, and the ability to think on their feet, proactively identifying solutions as issues arise.
Candidates must be an Australian citizen with NV2 clearance, Canberra-based and be available on a full-time basis.
Duties may include, but are not limited to:
Managing the office and diary of one or more SES officers
Managing SES email inboxes, calendars, appointments and associated briefing requests
Coordinating and preparing meeting briefs, papers, minutes and correspondence, including tracking tasks to ensure completion in line with priorities and deadlines
Managing office systems and records using Microsoft Office and electronic systems including SAP, PDMS and TRIM
Undertaking research and analysis to support project, administrative and coordination activities
Organising domestic and international travel, including visa applications, travel itineraries and financial reconciliations
Exercising discretion and sound judgement in managing workflows, information and visitors for SES officers
Working collaboratively across the Department to support shared outcomes
Providing support and assistance to administrative coordination units within the work area
Previous experience as an Executive Assistant in a government or public sector environment is highly desirable
Duties may vary depending on the priorities and operational requirements of the SES officers you support.
Our Ideal Candidates:
Demonstrate excellent interpersonal skills and interact positively with a wide range of stakeholders
Be approachable and able to build, maintain and sustain productive working relationships
Be highly organised, with the ability to manage multiple SES diaries and reprioritise tasks to accommodate competing and changing priorities
Thrive in a high‑volume environment, working with limited direction and supervision
Handle sensitive information with tact and discretion, maintaining confidentiality and adhering to the APS Code of Conduct and APS Values
Capabilities Required
Behavioural Capabilities
Energetic, enthusiastic and demonstrating a strong willingness to learn
A highly organised problem‑solver with a positive, can‑do attitude
Strong personal drive, integrity and professionalism
A people‑focused approach and collaborative working style
Technical Capabilities
Ability to plan work effectively and achieve results
Strong attention to detail
Familiarity with security risk management
Knowledge Capabilities
Understanding of the Protective Security Policy Framework
What you need to do now
To apply, click the ‘Apply Now’ button below or send a current resume and cover letter to our team at recruitment@allygroup.com.au expressing your interest in this opportunity. For a confidential talk in relation to this position, please call us on 02 5104 3170. You may also contact our office via phone or email to arrange a Video Relay call or other call services through The National Relay Service. Plain, large font copies of this ad (and relating position description/s) may also be requested by emailing recruitment@allygroup.com.au.